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1. AIMS OF COURSE
English for Secretaries is a speaking, listening, reading and writing course for learners who are either in or training for the posts as secretaries or personal assistants.
The materials are designed for learners at the pre-intermediate level or above. The course covers the four skills of listening, speaking, reading and writing, as well as improving pronunciation and building vocabulary. Particular emphasis is placed on speaking and writing. The primary goal of the course is to teach communicative competence, that is, the ability to communicate in English according to the situation, purpose, and roles of the participants in secretarial contexts.
2. COURSE LENGTH AND COMPONENTS
The course spreads in the two last semesters in the college with 180 classes.
The Student’s book contains 13 units and 4 review units. Each unit has a language study which highlights and practices language appropriate to the secretarial world, as follow:
Secretarial jobs and duties.
Reception.
Office equipments.
Business meetings.
Face-to-face and telephone messages and arrangements. Social communication.
Listening passages and reading texts act as input tasks, focusing on both informational content and language content. In turn, this input is used as the basis for output tasks, focusing on the speaking and writing skills.
The listening and reading materials are based around:
Face-to-face dialogues.
Telephone calls Topical information
Memos, letters, minutes, reports…
The writing activities give practice in the formulation of letters, memos. minutes, reports, and E-mail…. The practical exercise in each unit are grouped into two topical and function sections. These sections are referred to as “cycles” in the
teaching notes. The workbook provides a variety of exercises that develop students’ proficiency with the grammar, vocabulary and skills work presented in the Student’s Book. The workbook can be used for homework.
The Audio Cassettes are for use in the classroom. They contain natural- sounding recording of the conversations, Pronunciation exercises and Listening activities in the Student’s Book.
3. STRUCTURE OF ONE UNIT
A/ Each main unit contains:
Snapshot: The snapshots present interesting information or pictures that introduce the topic of a unit. There are also some questions relating to unit topical discussion.
Conversation: The conversations introduce the grammar in a communicative context and present functional and conversational expressions.
Language study: The grammar is presented with new functions that is
followed by controlled and free communicative practice activities.
Word power: The word power activities develop learners’ vocabulary through a variety of interesting tasks or collocation exercises.
Pronunciation: These focus on important features of spoken English, including stress, intonation, reductions ….
Listening: The listening activities develop a wide variety of listening skills, including listening for details, inferring meaning from contexts, choosing False or True…
Reading: The readings develop a variety of reading skills, including reading for details, skimming, and making inferences. Sometimes translation of letters, memos, reports… provides better understanding.
Writing: The writing exercises include practical writing task that extend and reinforce the teaching points in the unit.
Especially, in business letters and routine correspondences, learners must follow the rule of writing.
B/ Each review unit contains:
– Grammar summaries
– A variety of practical exercises that help students consolidate what they learnt from some previous units.
There’re appendixes, glossary, tape-scripts and key sections at the back of the book as the reference for teachers and students.
We hope that you will like using English for Secretaries and find it useful, interesting. Our goal is to provide teachers and students with activities that make the English class a time to look forward to and, at the same time, provide students with the skills they need to use English outside the classroom, for their future jobs as well.
Please let us know how you enjoy it and good luck!

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